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Desk booking offers a modern, flexible approach to optimizing office use in environments such as flex office or coworking. Thanks to dedicated tools, employees can easily reserve the spaces they need, reducing wasted space and associated costs. This method also gives employees greater autonomy, while simplifying day-to-day management for the teams responsible for organizing the offices. What's more, it can be customized to suit individual preferences and health requirements, ensuring a safe and efficient working environment.

What are the advantages of desk booking?

With desk booking, your employees have the freedom to choose their workplace according to their specific needs at any time. Whether it's for intense collaboration with a colleague or a quiet moment of concentration, they're in control. As an added bonus, this method simplifies resource management and enables agile space planning, easily adapting to team fluctuations or individual preferences. Advanced features such as quick check-in via QR code and space utilization analyses by specialized software further enhance efficiency and ensure compliance with your internal guidelines.

The benefits of hybrid working

  • More productivity: The ability to choose a suitable work environment can improve concentration and efficiency.

  • More satisfaction and motivation among your employees: Increased flexibility contributes to a better work/life balance, boosting satisfaction and motivation.

  • Fidelize talent: A hybrid working model is attractive to talent looking for more freedom and autonomy.

  • Reduce costs: Businesses can reduce infrastructure and office costs.

The challenges of hybrid working

  • Managing work-life balance: The boundary between professional and personal life can become blurred, requiring strategies to maintain a healthy balance.

  • Maintaining corporate culture: It can be harder to maintain a strong, cohesive corporate culture when employees aren't physically present together.

  • Security and infrastructure: Ensuring data security and a solid IT infrastructure is crucial to supporting a distributed working environment.

In short, hybrid working represents a significant evolution in work organization, combining flexibility, technology and a new relationship with the workspace.

How do I set up desk booking?

To effectively implement desk booking in your company, start by choosing the right booking software that integrates essential features such as workspace management, usage tracking and real-time booking. Make sure the platform can easily connect with other tools your company uses, such as Teams, Google or Slack. Next, clearly define booking rules and guidelines to avoid any confusion: who can book, which positions are available, how cancellations are handled, etc. It's also a good idea to train all employees to use the system to ensure rapid adoption and reduce the stress of change. Finally, collect regular feedback from users to continually improve the process and adjust the tool to the specific needs of your working environment.

  1. 1. Define a clear, flexible policy Establish clear rules for hybrid working, including days in the office, telecommuting arrangements and communication expectations. Make sure this policy remains flexible to adapt to team needs and business requirements.

  2. 2. Invest in the right technology tools Equip yourself with the technologies you need to facilitate remote collaboration and communication, such as videoconferencing platforms, project management tools, and secure cloud storage. A robust IT infrastructure is essential to support hybrid working.

  3. 3. Create flexible workspaces Reorganize offices to encourage collaboration, with coworking spaces, meeting rooms equipped for video conferencing, and relaxation areas. Also encourage employees to create ergonomic workspaces at home.

  4. 4. Promote communication and well-being Encourage regular, transparent communication between employees through weekly meetings and frequent check-ins. Support employee well-being by offering stress management resources and flexible working hours. Regularly evaluate the system's effectiveness and adjust it in line with employee feedback and the challenges encountered.

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A hybrid work project?

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